Integration
APHubNet × Sage X3
Deep, field-level AP automation for Sage X3 — built by a team with two decades of UK Sage X3 implementation experience.
Most AP tools offer a generic accounting connector that posts a bill. APHubNet's Sage X3 integration goes to the field level — supplier master, purchase order commitment writeback, analytical dimension mapping and payment status — because that is what mid-market finance teams running Sage X3 actually need.
What the integration covers
Supplier master sync
APHubNet will read supplier records from Sage X3 and maintain a live, two-way sync. Supplier names, addresses, payment terms and tax registrations will be kept consistent across both systems. New suppliers created in APHubNet's portal will be written back to X3 after approval.
Purchase order commitment writeback
When a PO is approved in APHubNet, the commitment will be written back to the Sage X3 purchase order module. This keeps X3's commitment accounting accurate in real time, without requiring users to re-enter POs in two systems.
Invoice posting to GL
Approved invoices will be posted to the Sage X3 general ledger as supplier invoices. GL account coding, VAT treatment and entity selection will be applied at the line-item level, not just at the invoice header.
Analytical dimension mapping
Sage X3 analytical dimensions (cost centres, projects, activities) will be available as coding options within APHubNet. Dimensions selected during coding will flow through to X3 postings — enabling project cost and management accounts to stay in sync without manual re-coding.
Payment status writeback
When a payment run is executed through your bank and confirmed in Sage X3, the payment status will be written back to APHubNet. Invoices will be marked as paid, with payment date and reference stored in the audit trail.
Three-way match in X3 context
APHubNet will perform the three-way match (PO, goods received note, invoice) using the PO commitment data held in X3. Tolerances and match rules will be configurable per supplier category.
Why a dedicated Sage X3 integration?
Sage X3 is a widely-deployed ERP in UK mid-market manufacturing, distribution and professional services businesses. It has deep functionality for multi-entity accounting, analytical dimensions and purchase order management — but its AP tooling has not kept pace with modern automation expectations.
Most third-party AP tools connect to X3 through generic API connectors designed for cloud accounting tools. They post invoices but miss dimension coding, ignore commitment accounting and do not understand how X3 structures its supplier master, site configuration or purchase order lifecycle.
The APHubNet team has spent two decades implementing and supporting Sage X3 for UK businesses. That means the integration is being designed with a specific understanding of how X3 is actually configured in production — including multi-site, multi-legislation and analytical accounting structures that generic connectors cannot handle.
Sage X3 field-level detail
Supplier master
Purchase orders
Invoice posting
Analytical dimensions
Payment
Field names refer to standard Sage X3 module and table identifiers. Configuration will vary by version and customer setup.
Running Sage X3?
Register your interest and tell us about your X3 setup. Early registrants will be first in line for the pilot programme and will have direct access to the product team during integration design.
Register your interestOr email hello@hidbrain.com to discuss your specific requirements.